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Site Test Coordinator

IBA -
Louvain-la-Neuve

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Vacaturegegevens

Voltijds

Kwalificaties

Frans
Master
Projectmanagement
Tijdsbeheer

Volledige vacaturetekst

Requisition ID: 4264

Location:

Louvain-la-Neuve, BE

Work regime: Full-Time

Kind of contract: Open Ended Contract

Mission

IBA is looking for an experienced Site Test Coordinator to drive critical operations between R&D teams and Proton Therapy (PT) sites.

In this role, you will act as a central coordination point for test missions, ensuring efficient planning, alignment of stakeholders, and smooth execution across multiple sites.

Challenges we trust you with

1. Operational Leadership & Cross‑Team Coordination

Act as the central coordination point between R&D and the PT sites used for test missions.
Serve as the Single Point of Contact (SPOC) for all R&D project testing needs.
Collaborate closely with Project Managers, Verification Leads, and technical experts to ensure seamless mission preparation.

2. Strategic Planning & Prioritization

Maintain and optimize a centralized planning tool for site availability.
Negotiate site access (location, duration, conditions) for R&D missions.
Allocate time slots based on:
- project priorities,
- test criticality,
- technical or logistical constraints.

Provide mid-term visibility on workload, risks, and bottlenecks.

3. End-to-End Mission Management

Preparation & Feasibility Analysis

Analyze mission requests submitted by Project Managers:
- testing objectives,
- required site/configuration,
- required tools,
- technical and human resources.

Assess feasibility and validate prerequisites:
- site and resource availability,
- site validation status,
- HW/SW/CU configuration,
- tools readiness.

Ensure definition of mission success criteria.
Plan missions using unified templates.
Organize mission preparation meetings with Project Managers, Verification Leads, Testers, and Remote Support Teams.
Manage tool/equipment shipments when needed.
Coordinate travel arrangements for mission teams.
Ensure creation of communication channels between local team, mission team and remote support.
During the Mission
Coordinate expert support with Project Managers and Verification Leads.
Ensure close follow-up with daily check-ins.
Post‑Mission
Ensure shift reports are completed using the defined templates.
Organize a Return of Experience (REX) session with the mission team.
Consolidate feedback and share key learnings.

4. Continuous Improvement & Process Optimization

Update mission preparation and shift report templates.
Gather feedback from site teams and Project Managers.
Identify and implement high‑impact improvements regarding efficiency, quality, lead times, and cost.
Support the development of a structured continuous improvement roadmap for R&D test missions.

5. Data‑Driven Reporting & KPI Ownership

Produce and analyze KPIs, including:
- total mission cost by region (US/EU/RoW) and complexity,
- mission success rate (criteria to be defined),
- number of planning-related issues per quarter,
- additional KPIs to support decision-making.
Provide clear, actionable reporting to leadership.

What we value

A Master’s degree in Engineering (Business Engineering or equivalent), with a strong interest in a scientific and/or medical environment
Around 5 years of experience in project management, multi-site coordination, or operational environments
Strong analytical, organizational, and structuring skills
Ability to coordinate multiple stakeholders across teams and levels of seniority
Experience in R&D, industrial, or multi-site environments is a strong asset
Good understanding of interactions between R&D, Engineering, Proton Therapy centers, Supply Chain, and Logistics
Ability to make sound operational decisions under constraints

And you also are:

Results-oriented, autonomous and proactive
Highly organized, with strong prioritization and time management skills
A strong communicator in both French and English
A team player with the ability to work cross-functionally
Willing to take on new challenges

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Ik wil de nieuwste vacature-alerts ontvangen voor de functie van test coordinator

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