Job description
About the Role
We are looking for a Junior QA Specialist in Document Management to join a QA Systems team where digital document management is at the heart of daily activities.
You will support the local Business Process Owner/System Owner and help ensure the smooth operation of digital documentation processes. You will also guide end users so they can work efficiently and compliantly with these tools.
You will work with advanced digital platforms such as Qualipso (Veeva Vault – Content Management System) and be part of a small, collaborative team where knowledge sharing and continuous improvement are key.
Key Responsibilities
Digital Document Management
Manage and optimize documentation processes within Qualipso (Veeva Vault – CMS)
Ensure documents are correctly created, reviewed, approved, stored, and archived
Implementation of Global Requirements
Translate and implement global standards and requirements for digital documentation at local level
Contribute to harmonization and standardization of documentation practices
User Support & Training
Guide and support users in the correct use of the CMS modules
Provide first-line support and basic training on documentation workflows and system functionalities
Point of Contact for Documentation Management
Act as the primary contact for the local Manufacturing & Supply (M&S) Hub on documentation-related topics
Coordinate with QA, Manufacturing, and other stakeholders to resolve documentation issues
System Support
Provide technical and functional support for documentation systems
Escalate issues to IT/Global teams when needed and follow up on resolutions
Digital Optimization & Continuous Improvement
Identify opportunities to simplify and digitalize workflows
Propose and help implement improvements to increase efficiency and user experience
Quality & Compliance (cGMP)
Ensure the integrity, traceability, and compliance of all digital documentation
Work in line with cGMP guidelines and internal quality procedures
Profile Requirements
Education & Experience
Bachelor’s or Master’s degree in Life Sciences, Pharmacy, Engineering, IT, Quality or similar
1–3 years of experience in a regulated environment (pharma, biotech, medical devices, etc.) is a plus
Knowledge of and experience with cGMP guidelines is a strong plus
Experience with documentation processes and/or Quality Assurance is an advantage
Experience with Veeva Vault or similar CMS/QMS tools is a plus (training can be provided)
Skills & Competencies
Strong affinity for documentation management and digital tools
Fast learner, able to quickly master new systems and applications
Excellent accuracy and attention to detail
Ability to work independently with a strong sense of ownership and responsibility
Enthusiastic team player with very good communication skills
Strong writing skills (procedures, work instructions, documentation)
Fluent in Dutch and English, both spoken and written
Why joining us?
Rapid growth: Amaris has doubled its workforce in Belgium in two years, providing numerous growth opportunities for employees.
Prestigious projects: Candidates will work with renowned clients in the pharmaceutical, biotechnology, and European institutions sectors on impactful missions.
International environment: An agile and dynamic structure promotes intrapreneurship and meritocracy, with international exposure at the heart of Europe.
Amaris Consulting is proud to be an equal opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.
Who are we?
Amaris Consulting is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1000 clients across the globe, we have been rolling out solutions in major projects for over a decade – this is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.
At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here's what our recruitment process looks like:
Brief Call: Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!
Interviews (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!
Case study: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.
As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate's shoes to ensure they have the best possible experience.
We look forward to meeting you!
