Our Core Business Services (CBS) team is essential to the success of EY Belgium, supporting key functions such as Marketing, HR, Facilities, Legal, and Finance. As a member of this team, you will play a crucial role in enabling the EY brand and our various business units to thrive, while also empowering your colleagues to achieve their goals.
Shape the future with confidence.
The Opportunity: Your Next Adventure Awaits?
As a Management Assistant, you play a pivotal role in ensuring seamless operational, administrative, and legal support for our partners and directors. You facilitate efficient workflows, deliver high-quality service, and contribute to a modern digital workplace.
You combine accuracy with proactivity and are committed to delivering excellence in everything you do.
Your Key Responsibilities
Operational & Digital Excellence
- Work with digital tools such as Microsoft 365, Teams, and SharePoint.
- Maintain and update the CRM system as needed (opportunities and contacts).
- Oversee engagement maintenance in an SAP environment, including opening engagements, invoicing, closing engagements, and updating roles.
- Support business development tasks.
- Assist with billing and help prepare administrative reports.
Quality & Risk Management
- Assist with Quality and Risk Management processes, including client/engagement acceptance, collecting and uploading anti-money laundering (AML) information in the AML database, and finalizing engagement agreements.
- Efficiently manage the electronic filing database.
- Maintain documents using Word, PowerPoint, and Excel.
Communication & Stakeholder Engagement
- Support partners and directors in workload management and priority tracking.
- Sort, screen, and prioritize incoming correspondence, drafting responses where appropriate and flagging key actions.
Planning & Coordination
- Manage calendars and schedule both internal and external meetings.
- Organize meetings, including invitations, registrations, logistics, and follow-up.
- Monitor deadlines, priorities, and workload for partners and directors.
Your Profile
You have:
- You hold a bachelor’s degree in Legal Practice, Office Management, or a related field, or you have built equivalent experience in a legal or professional services environment.
- You have a flexible, tech-enabled way of working.
- You are fluent in English and French, in both oral and written communication.
- You thrive in a fast-changing environment, can handle shifting priorities with ease, and feel confident working independently.
- You are comfortable serving as the first point of contact among different teams and providing guidance on internal tools and procedures as you continue to develop your expertise.
- You are proactive, solution-focused, and can work efficiently towards deadlines.
- You are stress-resistant and willing to work flexibly.
What’s In It For You
- EY Family – you become part of the EY Family providing you with all the necessary skills, training and opportunities; enabling you to grow to your fullest potential.
- Attractive remuneration package - We offer an attractive remuneration package; including an iPhone plus subscription, health insurance, pension plan, meal vouchers, and eco vouchers. Thanks to our flex plan it is possible to choose what you value most.
- Flexible working arrangements - We are proud of our flexible working arrangements. We will actively support you in building a successful career and delivering excellent client service without sacrificing your personal priorities. We offer flexible working hours and working from home multiple days per week is possible.
- Inspiring work environment - At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
- Learning & personal growth - You will benefit from an onboarding program, receive extensive training and will be coached by a counselor. We offer a clear career path tailored to your unique skills with necessary guidance.
- Fun - By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink.
- Diversity & Inclusion - At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.
- Location - All of our offices are easily accessible by public transport and/or by car and have parking space. They all have parking spaces and charging stations are provided.
Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you’ll develop the skillsets you need to stay relevant today and in the future – all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.
