20 beste vacatures voor de functie van administratif in willebrouck (nieuwe medewerkers gezocht)

Liaison and Office Manager (m/f/d) - Brussels, Belgium
EIT RawMaterials —Brussel
- Onderzoek
- Microsoft Office
- Bachelor
10 dagen
Front Office Assistant
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- Secundair Onderwijs
- Thuiswerkopties
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- Weekendbeschikbaarheid
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- Retailervaring
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Commercieel Assistent Schoten
Carrefour —Schoten
- Weekendbeschikbaarheid
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- Opleidingsvergoeding CE
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- Microsoft Word
- Microsoft Excel
- Microsoft Office
Stage Administratif : coordination clients, achats et facturation
XLG —Evere
- Chantier
- ERP systemen
- Microsoft Office
Snel solliciteren
Secrétaire responsable de secteur pour les secrétariats médicaux (H/F/X) - HUDERF - CDR - 19h
Hôpital Universitaire de Bruxelles (HUB) —Brussel
- Hôpital
- Reiskosten vergoeding
Assistent commerciële coördinatie (M/V/X)
KANAL-Centre Pompidou —Brussel
- Voltijds
- Engels
- Administratieve ervaring
- Bedrijfsontwikkeling
Assitant.e de direction
SPF Finances —Schaarbeek
- Engels
- Master
- Bachelor
Secretario/a y Office Manager para nuestra oficina de Bruselas
Perez-Llorca —Brussel
9 dagen
Business & Executive Assistant
Glaede —Antwerpen
- Vanaf € 2.600 per maand
- Voltijds
- Bachelor
- Reiskosten vergoeding
- GSM-vergoeding
Snel solliciteren
8 dagen
Chargé d'assistance médicale
Touring —Brussel
- Engels
- Communicatieve vaardigheden
Facilitair Coördinator – Administrative Support
Apleona Belgium B.V —Brucargo
- Voltijds
- Engels
- Administratieve ervaring
- Organisatorische vaardigheden
- Pensioensparen
Snel solliciteren
8 dagen
Teamassistenz (m/w/d) / Office Management
CMS Hasche Sigle Partnerschaft von Rechtsanwälten und Steuerberatern mbB —Brussel
- Voltijds
- Engels
- Microsoft Office
- Bedrijfsontwikkeling
11 dagen
Office Manager Assistent Orderverwerking
CAIROX BELGIUM —Zaventem
- ERP systemen
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Snel solliciteren
8 dagen
Assistant Social Polyvalent (H/F/X)
CPAS Jette —Jette
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Stagiaire assistant administratif
Farouni Events —Bruxelles Molenbeek-Saint-Jean
- Maandag t/m vrijdag
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Chargé d'accueil
McDonald's —Antwerpen
- Deeltijds
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2 dagen
STAGE - ASSISTANT.E DE PRODUCTION TELEVIE (H/F/X)
RTL Belgium —Schaarbeek
- Microsoft Office
- Master
- Bachelor

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Liaison and Office Manager (m/f/d) - Brussels, Belgium

EIT RawMaterials
Brussel

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Vacaturegegevens

Vaste Jobs
10 dagen geleden

Kwalificaties

Frans
Onderzoek
Microsoft Office
Bachelor
Horeca management
Communicatieve vaardigheden

Volledige vacaturetekst

Company Description

As the world moves towards a greener future, the demand for raw materials—minerals and metals—is set to increase immensely over the next three decades. Europe faces a critical challenge in securing a stable supply of these essential resources. This challenge is where EIT RawMaterials steps in.

EIT RawMaterials is at the forefront of driving innovation and sustainability in the raw materials sector. As an Innovation Community within the European Institute of Innovation and Technology (EIT), we collaborate with over 300 partners across industry, academia, and research institutes. Together, we forge dynamic, long-term partnerships to develop innovative solutions that meet Europe's growing demand for raw materials.

Role Overview

The Liaison & Office Manager (m/f/d) will ensure the smooth day-to-day operation of the Brussels office while serving as a key point of contact for internal and external stakeholders. The role combines office management, event coordination, administrative support, travel administration, and vendor management, contributing to an efficient, welcoming, and professional working environment.

Key Responsibilities

Office Management & Administration

Manage the daily operations of the Brussels office and ensure a well-functioning workplace environment.

Anticipate and coordinate office space usage requests and meeting room allocations.

Maintain office equipment and supplies, including printers, kitchen facilities, coffee machines, water supplies, and other office resources.

Coordinate office maintenance and liaise with service providers to ensure high-quality office services.

Provide general administrative support and perform additional administrative tasks as required.

Support basic procurement activities and monitor office-related purchases and contracts.

Event Coordination & Organisational Support

Coordinate and support the planning and delivery of internal and external events, meetings, workshops, and networking activities.

Understand event requirements and proactively propose solutions while considering logistical, timeline, and budget constraints.

Organize venue bookings, room setup, exhibition spaces, catering, participant logistics, and event materials.

Manage event operations, including preparation, on-site support, and post-event follow-up.

Monitor event execution and respond quickly to operational issues.

Evaluate event outcomes, gather feedback, and prepare event reports and recommendations.

Collaborate with multiple teams and stakeholders to ensure successful delivery of events and organizational activities.

Liaison & Stakeholder Management

Serve as a key contact point for visitors, partners, suppliers, and external stakeholders.

Facilitate communication and coordination between internal teams, management, and external organizations.

Support relationship management with building management, service providers, and partner organizations.

Represent the organization professionally and contribute to a positive stakeholder experience.

Vendor & Contract Management

Research and identify suppliers that offer the best balance between quality, service, and cost.

Negotiate and manage relationships with vendors, including catering providers, cleaning services, office suppliers, insurance providers, and other contractors.

Monitor service quality and ensure contractual obligations are met.

Support procurement processes and supplier onboarding where required.

Financial & Administrative Support

Support invoice processing, purchase orders, expense tracking, and payment follow-up.

Assist with budget monitoring for office operations and events.

Maintain accurate records and documentation related to procurement, contracts, and administrative activities.

Travel Administration

Coordinate business travel arrangements including flights, accommodation, ground transportation, and travel documentation.

Support travel bookings in accordance with organizational policies and budget guidelines.

Assist with travel-related expense claims and documentation.

Provide logistical support for international visitors and stakeholders attending meetings and events.

Requirements

Bachelor's degree in Business Administration, Hospitality, Event Management, Communications, or a related field.

Proven experience in office management, facilities coordination, administration, event management, or a similar role.

Strong organisational and multitasking skills with excellent attention to detail.

Experience working with vendors, procurement processes, and budget administration.

Excellent interpersonal and communication skills.

Ability to work independently and manage multiple priorities in a dynamic environment.

Proficiency in Microsoft Office applications.

Fluency in English; French and/or Dutch would be considered an asset.
Ability and willingness to work on site.

Key Competencies

Service-oriented mindset

Strong planning and coordination skills

Problem-solving and adaptability

Stakeholder management

Attention to detail

Cost-consciousness and budget awareness

Team collaboration and relationship building

Position Details

Location: Brussels, Belgium
Contract: Full-time.
Duration: 2-year fixed-term, with the possibility of extension.
Reports to: Director of HR
Work mode: on-site

Commitment to Diversity: EIT RawMaterials is committed to diversity and inclusion. We encourage applications from all qualified individuals, regardless of background.

Other information

The position will stay open until a successful candidate is chosen.

Application Review: Our team thoroughly reviews each application. Please make sure to submit your CV in English.
Initial Interview (30 minutes): Meet with the hiring manager and HR team.
Second Interview (60 minutes): Second interview with a presentation on a relevant topic to the hiring manager and the HR team.
Offer: If successful, receive an offer to join our team.

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administratif vacatures in willebrouck

Liaison and Office Manager (m/f/d) - Brussels, Belgium

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Commercieel Assistent Versafdelingen Borsbeek

Commercieel Assistent Schoten

Deeltijds receptionist(e) / office assistant (30u)

Stage Assistant Administratif - Tom&Co HQ

Stage Administratif : coordination clients, achats et facturation

Secrétaire responsable de secteur pour les secrétariats médicaux (H/F/X) - HUDERF - CDR - 19h

Assistent commerciële coördinatie (M/V/X)

Assitant.e de direction

Secretario/a y Office Manager para nuestra oficina de Bruselas

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Chargé d'assistance médicale

Facilitair Coördinator – Administrative Support

Teamassistenz (m/w/d) / Office Management

Office Manager Assistent Orderverwerking

Assistant Social Polyvalent (H/F/X)

Stagiaire assistant administratif

Chargé d'accueil

STAGE - ASSISTANT.E DE PRODUCTION TELEVIE (H/F/X)

Ik wil de nieuwste vacature-alerts ontvangen voor de functie van administratif in willebrouck

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