As the world moves towards a greener future, the demand for raw materials—minerals and metals—is set to increase immensely over the next three decades. Europe faces a critical challenge in securing a stable supply of these essential resources. This challenge is where EIT RawMaterials steps in.
EIT RawMaterials is at the forefront of driving innovation and sustainability in the raw materials sector. As an Innovation Community within the European Institute of Innovation and Technology (EIT), we collaborate with over 300 partners across industry, academia, and research institutes. Together, we forge dynamic, long-term partnerships to develop innovative solutions that meet Europe's growing demand for raw materials.
The Liaison & Office Manager (m/f/d) will ensure the smooth day-to-day operation of the Brussels office while serving as a key point of contact for internal and external stakeholders. The role combines office management, event coordination, administrative support, travel administration, and vendor management, contributing to an efficient, welcoming, and professional working environment.
Office Management & Administration
Maintain office equipment and supplies, including printers, kitchen facilities, coffee machines, water supplies, and other office resources.
Event Coordination & Organisational Support
Coordinate and support the planning and delivery of internal and external events, meetings, workshops, and networking activities.
Organize venue bookings, room setup, exhibition spaces, catering, participant logistics, and event materials.
Liaison & Stakeholder Management
Vendor & Contract Management
Negotiate and manage relationships with vendors, including catering providers, cleaning services, office suppliers, insurance providers, and other contractors.
Financial & Administrative Support
Coordinate business travel arrangements including flights, accommodation, ground transportation, and travel documentation.
Bachelor's degree in Business Administration, Hospitality, Event Management, Communications, or a related field.
Proven experience in office management, facilities coordination, administration, event management, or a similar role.
Location: Brussels, Belgium
Contract: Full-time.
Duration: 2-year fixed-term, with the possibility of extension.
Reports to: Director of HR
Work mode: on-site
Commitment to Diversity: EIT RawMaterials is committed to diversity and inclusion. We encourage applications from all qualified individuals, regardless of background.
The position will stay open until a successful candidate is chosen.
Application Review: Our team thoroughly reviews each application. Please make sure to submit your CV in English.
Initial Interview (30 minutes): Meet with the hiring manager and HR team.
Second Interview (60 minutes): Second interview with a presentation on a relevant topic to the hiring manager and the HR team.
Offer: If successful, receive an offer to join our team.
