In the position of Office Assistant for our location in Louvain-la-Neuve, you ensure a warm and professional welcome for customers, visitors, and employees. You will manage the reception area and make sure it is always representable. Though you are based in Louvain-la-Neuve, you will also provide support to other locations across the Benelux. You may occasionally be asked to visit other locations (Ghent, Bruges, Wemmel) during working hours. Therefore, a valid driving license is required.
You will be responsible for:
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Acting as the first point of contact for colleagues, visitors, and suppliers
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Managing the day-to-day operations of the office
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Proactively identifying and implementing facility-related solutions for employees
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Contributing to emergency response and workplace safety activities
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Professionally managing the telephone switchboard
You will become part of a facility management team of 12 colleagues, working closely with 7 other Office Assistants. The team is known for its strong service mindset and collaborative spirit. Asking for and offering help is embedded in the team's DNA.
The Facility Management department is characterized by its welcoming and proactive approach, resulting in a positive experience for employees using the facility services. The team's key responsibilities include:
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Supporting employees in their day-to-day activities
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Ensuring safety and well-being across the various Exact locations
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Aligning facility services with the needs of different departments
Within Exact, you will have the opportunity to be yourself and further develop your talents. For this role, we are looking for someone with a strong sense of hospitality and a flexible mindset. In addition, you bring:
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An associate degree or equivalent qualification, preferably in Hospitality Management or Office Management
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Excellent command of French (required), combined with a good knowledge of English. Dutch would be a nice to have
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A professional, customer-focused, and enthusiastic attitude
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Strong team spirit and a proactive work ethic
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Flexibility to provide cover when colleagues are absent
As an Office Assistant, you can count on;
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An attractive gross monthly salary
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holiday allowance and a 13th-month bonus.
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Group insurance and hospitalization insurance.
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Annual leave supplemented with seniority days (1 additional day for each full year of service, up to a maximum of 5 days), plus 3 Giving Back Days that you can use to physically, support a charity of your choice.
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Meal vouchers worth €8 and eco vouchers.
