Project Support Officer Gent

Vacaturegegevens

Administration and project data

Completing and updating project information in AFAS (permits, team, site registration, etc.)
Monitoring legal requirements, including compliance with the Peeters Act
Managing the legal mailbox and archiving files
Preparing and checking documents, reports and project information
Providing support to workshop managers, assisting with public tenders
Documenting internal processes: writing manuals and administrative procedures
Attending workshop meetings and drawing up reports (publishing in Sharepoint, distributing communication across the various teams)
Following up on actions (closing files, adjusting phases, etc.)

Invoicing

Planning and resource management

Scheduling employees in Pure (planning software) + checking that the VCs are not exceeded
Checking employees’ hours
Passing on signals to the studio managers and optimising the planning if necessary
Workshop organisation: familiarising new employees in collaboration with reception and HR
Promoting teamwork: organising team-building activities, contributing to a good working atmosphere, supporting studio managers

You have a Bachelor’s degree or equivalent relevant administrative experience
Administrative experience in planning, project support and reporting is a strong plus
A background in architecture or the construction sector is a strong asset, enabling you to quickly understand the projects and work processes.
You enjoy working in a team, but you are also capable of working independently
You are proficient in using Office packages. Knowledge of Pure, AFAS and Sharepoint is a plus
You speak excellent Dutch. French is a strong plus

A progressive architectural firm that believes in collaboration, innovation and a sustainable vision for the future
Flexibility, including one day of working from home per week
A competitive salary with attractive extra-legal benefits (meal vouchers worth 7 euros, excellent group insurance, commuting allowance, costs borne by the employer).
You will be given the opportunity to further develop your role and take on responsibility
You will be part of a warm and committed team in which you will play an important role in supporting and strengthening the studio
You are willing to travel occasionally to our other offices in Brussels and Roeselare

B2Ai stands for years of practice and a solid internal organisation. That means broad support for staff and maximum space for creativity.

People with jobs at B2Ai …

Each assignment focuses on people in and around the building

We turn complex dreams into innovative, empathetic solutions

In a multicultural dynamic, more than 130 colleagues share expertise with a smile