Job Description
Function Description
Creation and monitoring of suppliers in our systems (Ivalua, SAP, etc.):
Verify and encode supplier data (contact details, legal information, etc.).
Ensure consistency and completeness of information before validation.
Data maintenance
Regularly update supplier information (contacts, IBAN etc.).
Archive and organize related documents.
Encode supplier risk assessment requests
Verify completeness and accuracy of requests coming from our buyers.
Input requests into dedicated tool.
Active monitoring of risk analyses
Follow up with suppliers to obtain questionnaire responses (with the help of buyers).
Escalate blockers or high-risk cases.
Pre-publication contract data checks
Compare data encoded in Ivalua by buyers with contractual documents.
Identify and report to buyers discrepancies or errors (amounts, dates, etc.).
Follow up on corrections with buyers in case of anomalies.
Publish contracts in the systems and ensure accessibility for stakeholders.
4. Miscellaneous Administrative Tasks in Ivalua
Operational support for buyers and other stakeholders
Handle administrative requests.
Resolve minor issues
Education
Minimum secondary education degree or equivalent by experience
Required Experience
At least 6 years of experience in administration
Technical Experience
Mandatory
Good expertise in MS Office
Preferable
Knowledge of Procurement tools (Ivalua)
Knowledge of SAP
Business Experience
Mandatory
Ability to work with sensitive data and spot inconsistencies
Organization and priority management: Handle multiple files simultaneously under tight deadlines.
Comfortable interacting with various stakeholders (buyers but also teams in Portugal and India).
Stress resilience: Thrives in a fast-paced environment with deadlines.
Preferable
Administrative experience in a structured environment (preferably in procurement and supply chain)
Soft Skills
Strong communicator, diplomatic and customer-oriented
Able to work independently and to prioritise
Problem-solver
Accuracy and precision, quality-minded
Good organizational insight
