Deadline to apply: 8 JUNE 2026
We are looking for an Operations Coordinator to join our RecyClass Team focused on supporting the administrative coordination of certification activities, internal operations, and the membership lifecycle process within RecyClass.
Role
- Coordinate essential back-office and operational tasks to ensure smooth functioning of certification activities.
- Lead communication with recognised Certification Bodies to ensure smooth ongoing collaborations and related training.
- Coordinate the management of documents, lists of participants and contract handling with certification bodies and members.
- Coordinate the membership database throughout its lifecycle and lead member relations through support activities.
- Streamline and improve administrative processes through documentation, structure, and automation where possible.
Tasks & Responsibilities
- Coordinate and maintain certification repository, and databases of documents and auditors though an internal tool.
- Handle contracts and documentation with recognised Certification Bodies, auditors and members.
- Manage the full membership lifecycle and maintain an updated database of members in CRM/membership database.
- Support member acquisition activities.
- Coordinate the handling of cases related to misuse of the RecyClass certification mark and false certificates.
- Support financial reporting activities and budget tracking.
- Assist in planning, scheduling and logistics for meetings, training, and workshops.
- Continuously improving day-to-day office operations, procedures and supplier relationships.
Qualifications
- Professional training or equivalent experience in administration or related field.
- Minimum 5 years of relevant administrative, operations or coordination experience.
- Experience working in a trade association, non-profit or Brussels-based EU affairs organization is a strong asset.
- Familiarity with the plastics sector, recycling or certification industry is an asset, but not required.
Skills
- Fluent in English; both written and spoken; other European languages are an asset.
- Excellent organizational and time management abilities.
- Proficient in MS Office software package; experience with CRM tools or membership management platforms is a plus.
- Excellent organizational and time management abilities, with the ability to manage multiple workstreams simultaneously.
- Proactive and self-directed, with the ability to work independently in a small, fast-moving team.
- Detail-oriented, reliable, and comfortable dealing with a diverse range of stakeholders.
- Critical mindset: ability to evaluate existing processes and propose structured improvements.
What We Offer
- Full-time, permanent contract
- Competitive salary package
- 32 holiday days per year (plus public holidays)
- Hybrid working policy
- Private medical insurance after probation
Working Environment
You will be part of a multicultural, dynamic team working at the intersection of industry, sustainability, and EU policy. The position provides a unique opportunity to understand the operations of a European trade association and work closely with EU institutions.
Our Values
- Driven
- Curious
- Team-oriented
- Connected
- Devoted
- Agile
- Loyal
- Respectful
- Ethical
Selection process:
Pre-selected candidates will be contacted via email to perform a test. Only candidates who pass the test will be contacted for an interview.
Applications submitted by other means will not be considered.
We thank all applicants for their interest, however, only candidates selected for tests and interviews will be contacted due to the high volume of applications.
Start Date: Ideally July 2026
Benefits:
- Bicycle plan
- Company computer
- Company events
- Eco vouchers
- Hospitalization insurance
- Travel reimbursement
- Work from home
Work Location: Hybrid remote in 1150 Brussels
