The European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the transition to a net-zero emission society at the national, European and global level. We support around 700 partner organisations to carry out activities that drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and help deliver a socially responsible transition to a net-zero economy and sustainable society in Europe and around the world.
The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to tackle climate change. We are focusing on engaging and hiring great people from a wide diversity of backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join us.
The ECF is looking for an Executive Assistant to the Executive Directors (ED).
The Executive Assistant will be responsible for booking ED travel and scheduling ED meetings/commitments, in consultation with the relevant members of their team. These ED's have a complicated and variable schedule, with frequent last-minute changes. The assistant will need to have a proven track record of managing complexity adapting to changing circumstances in a multitasking.
The Executive Assistant delivers support to 3 ED's and occasionally acts as backup of their other EA colleague. The ED's are based in Europe, and 1 of these will act as manager.
Deliver support to the Executive Directors:
Main point of contact for scheduling meetings, in close consultation with relevant staff
Oversee ED's schedule, tracking requirements and possibilities
Manage ED's invitations to events and meetings- respond to requests and oversee tracking system
Plan and book travel, primarily in Europe and occasionally in US and Asia
Book meetings and venues, including catering, travel and invoices
Retrieve and process expenses for ED's
Undertake other administrative duties as requested by the ED's. This may include preparing meeting agendas; following up action points from meetings; occasional desk-based research projects.
Work experience in a similar administrative position working for a busy Executive proven track record of autonomously managing a complicated schedule.
Proactive attitude and approach, desire to take initiative
Very good level of English (written and spoken). Knowledge of French, German or Spanish would be an asset.
Familiarity with meeting coordination and stakeholder management
Excellent attention to detail, diligence and reliability
Proficiency with Microsoft Outlook, Excel and PowerPoint
Excellent skills in planning and using initiative
Flexibility and capacity to prioritise and manage own workload
Tactful with colleagues and discrete with high-level, sensitive information
The unique opportunity to work as part of a highly dynamic, purpose driven, international team who combine their passion to make a difference with a rigorous and results-oriented approach to work.
A flexible work environment and a space to develop and challenge yourself.
We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally.
We are committed to creating an inclusive culture that celebrates diversity. All qualified applicants will be considered for employment, regardless of any aspect that makes them unique (including race, religion, national origin, gender, sexual orientation, age, marital status, pregnancy, disability, ...).
If you need any specific accommodation due to disability or any other reason, you can let the recruiter know during your application process.
1-year fixed term contract.
Brussels
As soon as possible
Deadline for applications is Friday the 19th of June.
Please combine your motivation letter and CV in English in one document before uploading it.
The selection process includes a screening call with the recruiter and two interviews with the hiring team.
All applications will be treated confidentially. We will store your information in our internal database unless you specifically request otherwise.
ECF is committed to creating an inclusive culture that celebrates diversity. All qualified applicants will be considered for employment, regardless of any aspect that makes them unique (including race, religion, national origin, gender, sexual orientation, age, marital status, pregnancy, disability, ...).
If you need any specific accommodation due to disability or any other reason, you can let the recruiter know during your application process.
