We are seeking a talented Payroll Specialist to join our team! The position can based in either locations Belgium, Netherlands or Spain (Asturias).
The Payroll specialist will be responsible for supporting accurate, compliant, and timely payroll operations for Belgium and the Netherlands. Acts as the payroll subject matter expert across both countries while partnering with employees, HR, Finance, payroll vendors, and regional payroll leadership to ensure payroll continuity, compliance, operational excellence, and continuous improvement. The role will be reporting to the Regional Payroll Manager.
Finance: Empowering strategic decisions through expertise; fueling sustainable growth by delivering insights, managing risk and driving value across global operations.
Where You’ll Make a Difference
- Manage payroll administration and day-to-day payroll operations for Belgium and the Netherlands.
- Coordinate payroll inputs, processing activities, validations, and payroll outputs with payroll vendors and internal stakeholders.
- Validate payroll data, payroll outputs, statutory calculations, social security requirements, reporting, and country-specific payroll obligations.
- Ensure payroll activities comply with Belgian and Dutch payroll legislation, statutory requirements, tax obligations, and local payroll practices.
- Support payroll operations within manufacturing and labor environments governed by collective bargaining agreements, labor unions, employee representative bodies, and country-specific workforce governance requirements.
- Partner closely with HR, Finance, Legal, Total Rewards, Shared Services, and regional payroll leadership to support payroll-related activity.
- Review payroll exceptions, investigate discrepancies, and coordinate timely issue resolution across both countries.
- Support employee lifecycle events impacting payroll, including hires, terminations, leaves, compensation changes, mobility events, and organizational changes.
- Maintain Belgium and Netherlands payroll documentation, process maps, controls, and standard operating procedures.
- Participate in payroll testing, implementation activities, system updates, and process improvement initiatives.
- Support internal controls, audit activities, compliance reviews, and payroll governance requirements.
- Identify opportunities to improve payroll efficiency, employee experience, data quality, vendor performance, reporting, and operational effectiveness.
First 12-Month Objectives
- Successfully support payroll continuity and Day 1 readiness for Belgium and the Netherlands during the transition to a standalone organization.
- Establish strong operating relationships with payroll vendors, HR, Finance, Legal, Total Rewards, and regional payroll leadership.
- Complete payroll process documentation and validation of key Belgium and Netherlands payroll controls and compliance requirements.
- Improve payroll issue resolution processes and reduce recurring payroll exceptions across both countries.
- Strengthen payroll governance, compliance monitoring, and audit readiness for Belgium and the Netherlands.
- Support payroll stabilization and process improvement initiatives across the EMEA payroll organization.
What Makes You the Right Fit?
- Demonstrated payroll experience supporting Belgium payroll operations; Netherlands payroll exposure strongly preferred.
- Strong knowledge of Belgian payroll legislation, social security requirements, statutory reporting, and country-specific payroll obligations.
- Working knowledge of Netherlands payroll practices, Dutch statutory requirements, or ability to support Netherlands payroll with vendor partnership.
- Experience supporting payroll operations within manufacturing, unionized, or labor-intensive environments.
- Experience working with collective bargaining agreements, labor unions, employee representative bodies, or country-specific workforce governance structures.
- Experience partnering with outsourced payroll providers or payroll vendors.
- Strong payroll controls, compliance, issue resolution, and problem-solving capability.
- Strong business English; Dutch and/or French language capability preferred depending on final country coverage.
How Would You Stand Out?
- Experience supporting payroll operations across both Belgium and the Netherlands.
- Experience in manufacturing, food ingredients, specialty chemicals, life sciences, or industrial environments.
- Experience with ADP, TMF, Workday, or similar payroll and HR technology platforms.
- Experience supporting carve-outs, business separations, mergers, acquisitions, or transformation initiatives.
- Experience working within a multi-country or regional payroll operating model.
- Experience supporting payroll process improvement, automation, documentation, or standardization initiatives.
Why Choose Us?
- Flexible Home Office Opportunities – Enjoy the flexibility to work from home and maintain a healthy work-life balance.
- Training Opportunities – Access a variety of training programs designed to enhance your skills and support your professional growth.
•Learning & Development Programs – Benefit from continuous learning initiatives, career development resources, and opportunities to advance within the •organization.
Important Information Regarding This Position
For your awareness, IFF has announced its intention to sell its Food Ingredients Business to CVC Capital Partners. The sale is presently expected to close in the first half of 2027, pending regulatory approvals and other closing conditions. The Food Ingredient business unit will remain a part of IFF until close and, at such time, it will transition to CVC Capital Partners. In applying for this position, you acknowledge your awareness that the position is a part of the Food Ingredient business unit and has been identified to transition to CVC Capital Partners.
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more
