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HR Team Assistant

Barry Callebaut -
Lebbeke Wieze

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Vacaturegegevens

Kwalificaties

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Management
Microsoft Office
Administratieve ervaring
Bachelor
Personeelszaken
SharePoint
Nederlands

Volledige vacaturetekst

HR Team Assistant

Location:

Lebbeke-Wieze, BE, 9280

At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

About the role

As an HR Team Assistant, you will be an important part of the Barry Callebaut Belgium HR team. You will support a wide range of HR activities, helping to ensure our employees receive a great experience throughout their journey with us. From coordinating employee events and maintaining HR communications to supporting HR administration and processes, you will help keep our HR operations running smoothly.

This role is ideal for someone with a first experience in HR who enjoys organizing, communicating and working with people. You are detail-oriented, proactive and eager to learn in a dynamic HR environment.

Key responsibilities include :

HR Administration & Team Support

Provide day-to-day administrative support to the Barry Callebaut Belgium HR team.
Maintain HR documentation, organize digital files and follow up on administrative tasks.
Support the organization of social relations meetings (Works Council and Trade Union meetings), including preparing agendas, coordinating logistics and tracking meeting minutes.
Enter and maintain HR data in HR systems and support the preparation of reports.
Assist with a variety of HR projects and initiatives across topics such as learning, wellbeing, talent and HR operations.

Employee Events & Engagement

Coordinate internal HR events and employee activities, such as onboarding sessions, jubilees, pension celebrations, town halls and employee events.
Help plan the annual calendar of HR events and engagement initiatives.
Support the follow-up of event budgets and work together with Procurement and external suppliers where needed.
Assist with HR campaigns on topics such as wellbeing, diversity & inclusion and employee engagement.

Employee Support & HR Communications

Keep HR information and internal communication channels up to date.
Prepare and publish HR communications for the Wieze site and support communication across the other Belgium locations.
Support employee lifecycle processes, including onboarding, offboarding and internal transfers.
Be a first point of contact for general HR administrative questions from employees.

About you

Bachelor's degree, preferably in HR, Office Management, Business Administration or a related field.
2 years experience in an administrative support role
Strong organizational and administrative skills with attention to detail.
Comfortable working with Microsoft Office and HR systems (Word, Excel, PowerPoint) and collaboration tools (e.g., SharePoint, Teams)
Good communication skills in Dutch and English
A proactive team player who enjoys supporting others and keeping things organized.

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

If you want to learn more about Barry Callebaut, please find further information here.

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