16 beste vacatures voor de functie van management assistant in willebrouck (nieuwe medewerkers gezocht)

Management Assistant - Tech
ING —Brussel
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13 uur
Secretario/a y Office Manager para nuestra oficina de Bruselas
Perez-Llorca —Brussel
9 dagen
Polyvalent secretariaatsmedewerker
Assuralia —Brussel
- Microsoft Powerpoint
- Microsoft Excel
- Engels
10 dagen
Directieassistent(e)
FOD Financiën —Bruxelles Schaarbeek
- Microsoft Office
- Bachelor
- Communicatieve vaardigheden
Deeltijds receptionist(e) / office assistant (30u)
Eligio —Antwerpen
- Deeltijds
- Microsoft Excel
- Engels
- Microsoft Office
18 uur
Office Assistant Health Care - Nefrologie
UZ Brussel —Jette
- Voltijds
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Stage - (Medisch) Management Assistant of Health Care Management
UZ Brussel —Jette
- Voltijds
- Communicatieve vaardigheden
Deeltijdse medische secretaresse
Huisartsenpraktijk Steenhuffel —Londerzeel Steenhuffel
- Deeltijds
- Verpleegkunde
- Microsoft Office
- Administratieve ervaring
Snel solliciteren
23 uur
Front Office Assistant
Indaver —Mechelen
- Secundair Onderwijs
- Thuiswerkopties
Snel solliciteren
8 dagen
Team Assistant
DHL —Diegem
- Microsoft Powerpoint
- Microsoft Office
- Master
2 dagen
Business & Executive Assistant
Glaede —Antwerpen
- Vanaf € 2.600 per maand
- Voltijds
- Bachelor
- Reiskosten vergoeding
- GSM-vergoeding
Snel solliciteren
8 dagen
Medical management assistant Medische Beeldvorming
ZAS —Antwerpen
- Weekendbeschikbaarheid
- Bachelor
1 dag
Management assistent Administrateur-generaal
Agentschap Landbouw en Zeevisserij —Brussel
- Voltijds
- Ter plaatse
- Openbaar vervoer vergoeding
4 dagen
Management Assistant
Umicore —Hoboken
- Organisatorische vaardigheden
1 dag
Office Manager Assistent Orderverwerking
CAIROX BELGIUM —Zaventem
- ERP systemen
- Engels
- Secundair Onderwijs
- Thuiswerkopties
- Pensioensparen
Snel solliciteren
8 dagen
Ondersteunend Management Assistent - Centrum Hart -en Vaatziekten
UZ Brussel —Jette
- Voltijds
- Microsoft Word
- Microsoft Outlook
- Engels
2 dagen

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2 employés(es) administratifs(ives) - Service Desk - 38h
Sodexo Belgium —Brussel
Vous adoptez un mindset zero risk et vous ne faites pas de compromis sur la sécurité. Vous contribuez à la réalisation du reporting et à la gestion quotidienne…
Assistant.e Administratif.ve
Amarris —Ottignies-Louvain-la-Neuve
Tu es titulaire d'un bachelier ou d'un master (en droit, secrétariat, gestion… ou autre, on est ouvert.e.s ! ).

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Management Assistant - Tech

ING -
Brussel

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Vacaturegegevens

13 uur geleden

Kwalificaties

Microsoft Powerpoint
Microsoft Word
Frans
Microsoft Excel
Microsoft Outlook
Kalenderbeheer
Nederlands

Volledige vacaturetekst

REQ-10120212
03/09/2026
Business Support
Brussels, Belgium
ING Bank

Purpose of the role

The Management Assistant supports the IT Leadership (ITL) and IT Area Leadership (ITAL) teams in organizing their daily operations efficiently. The role ensures professional, smooth, and well-coordinated support in calendar and meeting management, events, administrative processes, communication, and travel organization. By proactively anticipating needs and priorities, the Management Assistant helps leaders focus as much as possible on their strategic and operational responsibilities.

Key responsibilities

1. Calendar management

Responsible for proactive and efficient management of the calendars of ITL and ITAL.

Manage and optimize complex calendars of ITL and ITAL members.
Efficiently schedule, reschedule, and coordinate meetings, where needed in consultation with other management assistants.
Ensure calendars are always up to date and avoid double bookings.
Identify and discuss planning risks, priority conflicts, and capacity issues in a timely manner.
Organize and schedule Sharing Sessions, Technology Trends sessions, Ask Me Anything sessions, Listening Sessions, Monthly Drinks, leadership meetings, and strategic workshops.

2. General support

Support ITL and ITAL in daily operational and administrative activities.

Book meeting rooms and workspaces.
Organize catering, lunches, and dinners.
Reserve restaurants for internal and external meetings.
Submit and follow up on expense claims and expense reports.
Process administrative requests and ad hoc requests.
Register and guide visitors.
Reserve parking spaces for visitors and employees.
Place and follow up on orders via SpotBuy.
Manage and update distribution lists, mailboxes, and relevant administrative data.

3. Communication and stakeholder support

Support internal communication and collaboration within Tech BE.

Work closely and align with Business Managers and the Communication Team.
Support the preparation of Management Team meetings.
Help prepare and distribute MT agendas, for example for MT C&D.
Maintain and update management information.
Update organizational and reporting structures monthly for publication on the intranet, including organograms for DP and C&D.
Act as a point of contact for practical and organizational questions from ITL, ITAL, and their teams.

4. Travel management

Coordinate professional and cost-efficient business travel for ITL and ITAL.

Organize and book international and domestic travel.
Reserve transport, accommodation, and required facilities.
Support travel documentation and administrative follow-up.

5. Events and engagement

Organize activities that support collaboration, communication, and engagement.

Organize Townhalls for IT Leadership.
Coordinate offsites, workshops, and leadership events.
Support internal networking and engagement activities.
Coordinate practical organization, logistics, communication, and follow-up.

Behavioral competencies

Organizational ability: Strong in planning, prioritizing, and follow-up. Able to manage multiple topics simultaneously and maintain oversight in a dynamic environment.

Communication: Communicates clearly, professionally, and audience-oriented, both in writing and verbally. Comfortable interacting with senior management.

Collaboration: Builds strong working relationships with management assistants, business managers, communication colleagues, and other stakeholders.

Proactivity: Anticipates needs, bottlenecks, and risks. Flags issues in a timely manner and proposes practical solutions.

Discretion and reliability: Handles sensitive information carefully and confidentially. Works accurately, with integrity, and consistently.

Results orientation: Ensures timely delivery and high-quality support. Takes ownership of assigned tasks and follows actions through to closure.

Resilience: Continues to operate effectively when priorities change, calendars are busy, and ad hoc requests arise.

Technical competencies

Fully proficient in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
Strong in planning, organization, and follow-up of activities.
Able to correctly apply internal policies and procedures.
Comfortable with administrative systems for expense management, travel, orders, and facility support.
Able to prepare, structure, and follow up on complex documents or practical overviews.

Profile

At least 3 to 6 years of relevant experience in management, personal, or executive support.
Experience with calendar, meeting, travel, and event management.
Excellent organizational skills and strong attention to detail.
Fluent in Dutch and English; knowledge of French is a plus.
Professional, flexible, and customer-oriented mindset.

Contribution to the organization

This role directly supports the IT Leadership community and contributes to the efficient functioning of the Tech organization through administrative excellence, operational support, and a professional stakeholder experience. The Management Assistant helps make priorities visible, facilitate collaboration, and give leaders time and focus for strategic and operational decision-making.

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management assistant vacatures in willebrouck

Management Assistant - Tech

Secretario/a y Office Manager para nuestra oficina de Bruselas

Polyvalent secretariaatsmedewerker

Directieassistent(e)

Deeltijds receptionist(e) / office assistant (30u)

Office Assistant Health Care - Nefrologie

Stage - (Medisch) Management Assistant of Health Care Management

Deeltijdse medische secretaresse

Front Office Assistant

Team Assistant

Business & Executive Assistant

Medical management assistant Medische Beeldvorming

Management assistent Administrateur-generaal

Management Assistant

Office Manager Assistent Orderverwerking

Ondersteunend Management Assistent - Centrum Hart -en Vaatziekten

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