– Administration: mail processing, diary management
– Digitizing, archiving and filing documents in Odoo
– Organize meetings and trips abroad for the CEO
– Draft notes, reports, meeting minutes and prepare presentations
– Ensure internal and external transmission of information
– Processing information, important documents and contracts (collecting, digitizing, filing and updating).
– Support in patent management
– Support in organizing internal and external events
– Support in insurance management
– Support in managing grant applications
Skills required :
– Mastery of Pack Office
– Odoo (asset)
– Written and spoken comprehension and expression in French and English
– Excellent writing skills and perfect spelling
– Sense of organization, rigor and logic
– Service-oriented and good interpersonal skills
– Adaptability, autonomy and initiative
– Speed of execution and versatility
– Team spirit, initiative, adaptability, observation, proactivity and solution mindedness
– Absolute discretion, sense of confidentiality
Softskills in line with HAEMERS Technologies values :
We are committed: Motivation – Autonomy – Customer focus
We are innovative: Creativity – Vision – Initiative
We are unique & united: Respect – Collaboration – Adaptability
Education:Bachelor minimum
Languages: Fluent in French and English, any other language is an advantage
Position within the organization:
Service: This position reports directly to General Management. The Executive Assistant reports directly to the CEO.
