We are seeking a Tender Assistant to join our Support Department team as soon as possible.
How to apply?
Please send a CV and one-page cover letter to [email protected], mentioning the job title in your email subject line, before July 12, 2026. This selection procedure will be conducted in several phases, including a test.
Only short-listed candidates will be contacted. Looking forward to meeting you!
Position summary
Drive the administrative preparation of tenders, including for the SEA Framework Contract (lots 4, 6, 8, 15, 16 and 17):
- Ensure quality by reviewing documents and ensuring the administrative requirements are met (template, CV format, references, compiling)
- Act as a key point of contact by managing contact with clients, experts and partners
- Keep things on track: monitor, submit and follow-up of tenders
- Update internal databases on opportunities, projects and external consultants
- Punctual support on drafting technical and financial offers
Spot opportunities for ADE, by screening and following up online market opportunities and monitoring the relevant calls for tenders on a daily basis, in collaboration with the management.
General secretariat tasks, including management of ADE mailboxes and management of the experts’ CV database.
Candidate profile
EU nationality or valid work permit required – job based in Belgium.
- Master’s degree in economics, political science or related studies.
- Minimum 1 year of working experience or internships in relevant fields.
- Excellent written and verbal communication skills in English (C1), with a good working level of French (B2).
- Proactive, rigorous and detail oriented.
- Good stress-resistance to handle challenges and deadlines.
- Excellent organizational and prioritizing skills.
- Team worker with strong interpersonal skills.
- Fully proficient in MS Office (especially Word, Outlook and Excel).
- Familiarity with AI tools and prompting.
- Knowledge of EU institutions is an asset.
Who are we?
ADE is one of Europe’s leading consultancies to improved public decision-making through independent policy evaluation and advice.
Our core values – Excellence, Ethics, Entrepreneurial Spirit, and Team Spirit – guide our work. We offer a unique working environment at the intersection of research and consultancy, where your contributions help drive meaningful change.
Our clients include the European Commission, UN agencies, the African Development Bank, the European Investment Bank, the World Bank, bilateral development banks and cooperation agencies, ministries in Southern countries, private foundations, and NGOs.
What we offer
- An opportunity to gain experience within a leading evaluation consultancy, working with international donors, such as the EU and the UN.
- A meaningful role in a dynamic and international environment, collaborating with highly qualified colleagues.
- The possibility of honing your skills both for tendering, business development and general secretariat tasks.
- An attractive salary and benefits package, including meal vouchers, extra vacation days, a mobility budget, hospitalization and life insurance, and more.
- Work-life balance with our hybrid work policy, allowing for remote work up to three days per week.
Job Types: Full-time, Permanent contract
Pay: €2.300,00 - €2.600,00 per month
Benefits:
- Additional leave
- Company computer
- Eco vouchers
- Food allowance
- Hospitalization insurance
- Life insurance
- Mileage reimbursement
- Work from home
Ability to commute/relocate:
- 1348 Ottignies-Louvainla-Neuve Louvainla-Neuve: Reliably commute or planning to relocate before starting work (Required)
Language:
- English (Required)
- French (Required)
Work Location: Hybrid remote in 1348 Ottignies-Louvainla-Neuve Louvainla-Neuve
