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Deputy Project Officer

Spektrum -
Eigenbrakel

Vacaturegegevens

Voltijds

Kwalificaties

Jira
Microsoft Powerpoint
Microsoft Word
Power BI
SAFe
Microsoft Excel
Microsoft Access
Microsoft Outlook
PMP
Microsoft Office
Databases
Projectmanagement
Scrum
SharePoint
ServiceNow
Agile
ICT
Cybersecurity
Microsoft Project
Communicatieve vaardigheden

Volledige vacaturetekst

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Deputy Project Officer

Role ID – CO-115786-AAS+ RFQ No: 2026-0101

Role Background

 The Deputy Project Officer will support the Project Management Office (PMO)
within the NATO Communications and Information Agency (NCIA) as part of the
ITM Recovery Project. The project is focused on replacing legacy classified
information systems with a modern operational network across the NATO
Command Structure.
 Working closely with the Project Manager and PMO leadership, the successful
candidate will help coordinate project delivery, maintain governance processes,
monitor schedules and budgets, support reporting activities, and ensure project
documentation is accurate and up to date. The Deputy Project Officer will also act
as the alternate to the NCIA Project Office Manager when required.
Role Duties and Responsibilities
 Support the Project Manager and PMO in coordinating project delivery activities.
 Maintain detailed project plans using PRINCE2 or equivalent project management
methodology.
 Prepare project status reports, dashboards, and executive reporting.
 Support project boards, steering committees, and governance meetings by
preparing meeting materials and decision papers.
 Track project schedules, milestones, risks, issues, assumptions, dependencies,
and actions (RAID/RIDAC).
 Maintain project documentation, governance calendars, and document libraries.
 Record meeting minutes, track actions, and follow up with stakeholders.
 Monitor project budgets, cost forecasts, and variance reporting.
 Maintain project reporting tools including Jira, ServiceNow, Microsoft Project,
SharePoint, Power BI, and Excel.
 Support resource planning, procurement schedules, and cost tracking.
 Produce weekly and monthly portfolio reports covering scope, schedule, budget,
and project health.
 Assist with benefits realization tracking and milestone management.
 Populate and maintain Lessons Learned registers.
 Recommend improvements to PMO processes and project governance.
 Support onboarding of new project team members to project tools and processes.
 Participate in sprint planning, execution, review meetings, daily stand-ups,
workshops, and project meetings.
 Prepare sprint completion reports and project closure documentation.
 Ensure deliverables meet agreed quality standards and project acceptance
criteria.

Essential Skills, Experience and Certifications

Essential Experience
 Minimum 5 years of experience in Project Management Office (PMO), Project
Coordination, or Project Support roles.
 Experience supporting large IT, infrastructure, digital transformation, or public
sector projects.
 Strong understanding of project governance, reporting, scheduling, budgeting,
and project documentation.
 Experience preparing meeting minutes, reports, dashboards, and executive
presentations.

 Experience managing SharePoint sites and project documentation.
 Experience using Microsoft Office Suite, particularly Excel, Word, PowerPoint, and
Outlook.
 Experience working with project management and collaboration tools such as:
o Jira
o ServiceNow
o Microsoft Project
o SharePoint
o Power BI
o Similar enterprise project management tools
 Experience tracking risks, issues, actions, dependencies, and change requests.
 Excellent written and spoken English communication skills.
 Strong stakeholder management and organisational skills.
 Ability to work independently while collaborating within an international project
team.

Certifications
Candidates should hold at least one recognised Project Management certification such
as:
 PRINCE2
 PMP (Project Management Professional)
 MSP (Managing Successful Programmes)
 SAFe
 Equivalent Project Management certification

Desirable Skills
 Experience working within NATO, defence, government, or public sector
organisations.
 Knowledge of Agile or Scrum delivery environments.
 Experience creating Power BI dashboards.
 Experience with Microsoft Access or relational databases.
 Knowledge of project portfolio management and governance frameworks.

Working Location
 50% onsite at NCIA, Braine-l'Alleud, Belgium
 50% remote
 Occasional travel to NATO locations including:
 Mons, Belgium
 Brussels, Belgium
 The Hague, Netherlands
 Other NATO locations as required

Working Policy
 Hybrid working model (50% onsite / 50% remote).
 Full-time assignment.
 One resource will perform the role.
 Start date: As soon as possible, but no later than 1 September 2026.
 Initial contract until 31 December 2026, with extension options through 2027
and 2028.
 Work will be delivered using monthly sprint cycles.
 Participation in daily stand-ups, sprint planning, sprint reviews, governance
meetings, and stakeholder meetings is required.
 Deliverables must meet agreed quality standards and acceptance criteria.
 All work will follow NCIA project governance, reporting standards, templates, and
security policies.
 Contractor must maintain a valid NATO SECRET security clearance throughout the
engagement.

Travel
 Some travel to other NATO sites may be required

Security Clearance
 Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you, please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

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